MINUTES OF PYA MEETING
Held on Thursday, May 5, 2005
BOARD MEMBERS:
President:Kellie Kelsey
Vice President:Brian Swank
Secretary:Sue Ryckman
Treasurer:Christine Ludwig
Sergeant of Arms:John Wetzel
Appointed Member:Shannon Johnson
Appointed Member:Rebecca Dyson
BOARD MEMBERS ABSENT:
John Wetzel, Brian Swank, Rebecca Dyson
President Kellie Kelsey called the meeting to order at 7:10 pm. Sue Ryckman read the Minutes from the previous meeting. Motion to accept Minutes by Christie Ludwig, seconded by P Kellie Kelsey. Treasurer Christie Ludwig read the treasurer's report. Sue Ryckman made a motion to accept the Minutes, seconded by Kellie Kelsey. $1.032.39 in General Fund.
FOOTBALL:
CM Mark Dibble present. Had sign-ups at IS and PS. NOFA meeting on May 12. Will have candy bar fundraiser. NOFA will be having All-Star game. Trying to get All-Star game at Pembroke. Thinks football will be out of red with sign-ups. Three or four girls have signed up to play football. First game August 27th. No games Labor Day. Negative $259.17 in account.
CHEERLEADING:
President Shannon Johnson, Treasurer Lisa Ammon present. Had sign-ups. 60 girls signed up. First practice July 25. First game August 27. Need to purchase bodysuit, hats, gloves. Can get 120 gloves and 90 hats for $147.00. Will look into that. Cheerleading is selling the old gloves. Possibly going through Laux for JV uniforms. Will cost approximately $1300. Looking at fundraising and sponsorship to cover uniforms. Sharon Wells gave information regarding the Diabetes Walk-A-Thon. The cheerleaders have cheered at the finish line in the past. Negative $16.32 in account.
TRAVEL SOCCER:
Coordinator Steve Chapman present. Practice insurance is in and activated. Will need to get in touch with in-house regarding insurance. Jerseys are ordered. Due to arrive in one week. Will need checks for the referees. $3210.53 in account.
NON-TRAVEL SOCCER:
No Coordinators present at meeting. $3348.65 in account.
BASKETBALL:
No Coordinator present. Brian is thinking of not stepping down. There is interest from other parents to run basketball. Would like to see a more consistent schedule, complaint of teams not showing. $88.00 in account.
SOFTBALL:
Coordinator Kellie Kelsey present at meeting. Lori Rumble coaching 10 and under at Darien Fire Hall. Marybeth McMartin coaching 11-12. 14 and under begins end of June. $888.97 in account.
BASEBALL:
Coordinator Christie Ludwig present at meeting. Problem with manufacturer having correct size of jerseys, so they are late. They will be in next week. Tee-ball just starting. Two teams are practicing now. Need to work out with soccer where to play on Tuesdays and Thursdays. $2666.39 in account.
WRESTLING:
No Coordinator present. $1558.98 in account.
FOOD BOOTH:
Becky Dibble has booth open and is doing good. Will be open Saturday, 9:30 am for softball game. Call Becky to help out and see how things are run.
OLD BUSINESS:
Changes to News and Info page and calendar have been completed. Sue to check with Jim regarding link for soccer schedule. Get number of people that will attend NYSCA seminar to Sue ASAP.
NEW BUSINESS:
Suggestion that each coordinator is to put a budget together to present to the PYA Board. The budget should include the cost of insurance, equipment costs, uniform costs, registration fees, cost per child to play, and how to pay for the items. The costs per child should not be strictly from fundraising. This would help to identify how much to charge for registration.
REMINDER all facility use forms must be signed by the President of PYA before the school will consider them, and they must be turned in two weeks in advance of such event, if not sooner.
Explanation that General PYA matters are discussed in the Executive Session, and decisions made.
COMMITTEES:
Scholarship Committee: No new business.
NEW MEMBERS:
No new members. Membership deadline is finished.
Sue Ryckman made a motion to adjourn the meeting, seconded by Christie Ludwig.
The Next meeting will take place Thurs., June 2, at 7:00 pm.
Contact us at pyadragons.com
