MINUTES OF PYA MEETING
Held on Thursday, April 7, 2005



BOARD MEMBERS:
President:Kellie Kelsey
Vice President:Brian Swank
Secretary:Sue Ryckman
Treasurer:Christine Ludwig
Sergeant of Arms:John Wetzel
Appointed Member:Shannon Johnson
Appointed Member:Rebecca Dyson

BOARD MEMBERS ABSENT:
John Wetzel

President Kellie Kelsey called the meeting to order at 7:10 pm.  Sue Ryckman read the Minutes from the previous meeting.  Motion to accept Minutes by Christie Ludwig, seconded by VP Brian Swank.  Treasurer Christie Ludwig read the treasurer's report. Sue Ryckman made a motion to accept the Minutes, seconded by Brian Swank.  $1.883.02 in General Fund.

FOOTBALL:
CM Mark Dibble present.  Reports that football is looking to have sign-ups on May 2nd or 3rd at IS and PS.  Have gone to building and checked out equipment.   Plan to sell Oliver's Candy Bars for fundraiser.  NOFA meeting on April 14.  Negative $259.17 in account.


CHEERLEADING:
President Shannon Johnson, Treasurer Lisa Ammon, and Secretary Rebecca Dyson present. Shannon picked up uniforms,  paperwork, and scratch-offs from Joe Dellapenta.  Looking into the possibility of buying Holley's old uniforms at a discounted price. Will have sign-ups in May with Football. Competition will be on October 9th at GCC.   Coaches meeting set for Sunday, April 10.  Parent meeting will be late June, early July.  NOFA has changed the rules on stunting. Hair glitter will be allowed this year. Tammy Alexyn will be PeeWee assistant coach. Nikki Begin will be Varsity assistant coach. Will be having a candle fundraiser.  Will have a walk-a-thon that will take place during one of the practices.  First home game the cheerleaders will have a non-perishable food collection to be donated to the Corfu Presbyterian Food Pantry.  NOFA meeting April 11.  Negative $16.32 in account.

TRAVEL SOCCER:
Coordinator Steve Chapman  present.  90 players signed up. Had to cancel 12 and under boys team due to minimum sign-up.  Two of the boys will play on the 14 and under, two were returned registration fees, and two were members.  Schedules will be ready this weekend. Will add a link on the PYA web site to the schedule due to amount of teams. $2151.53 in account.

NON-TRAVEL SOCCER
Coordinators Lindsey Dibble and Wendy Houseknecht  present at meeting.   150 kids signed up. Final mail-in sign-up is Friday, April 15. Season begins Tuesday, May 31 to the end of July.  Will be having a coaches clinic and meeting.  Are working on getting larger fields for the older kids.  9-10 yr old will be on Tues and Thurs, 8 and under is on Monday and Wednesday.  A question was raised regarding the two-minute intervals for switching of kids.  May be a league rule.   $2353.65 in account.

BASKETBALL:
Coordinator Brian Swank present.   Season is finished. Getting trophies through Lamont.  As soon as the trophies are done, will be setting up a banquet. Brian Swank will be stepping down from basketball. PYA will need a coordinator for 2005/2006 basketball season.  Thank you to Brian for taking on the responsibility for the past two years. $832.12 in account.

SOFTBALL:
Coordinator Kellie Kelsey present at meeting.  Debbie Kwiatek will be coaching the 10 and under girls. Marybeth McMartin will be coaching 11-12 year olds. Kellie Kelsey will be coaching the 11-12 year olds.  Season will begin beginning of May to early August.  Need more girls for the 10 and under team. RJ Concrete and Al's Automotive will be sponsors of teams for softball.  $739.21 in account.

BASEBALL:
Coordinator Brian Swank and Christie Ludwig present at meeting.  Final league meeting was held April 4. Schedules are out. Uniforms will be green jersey with Pembroke on the front and sponsors name on the back. Possibility of parents paying $10 for pants and socks. 30 helmets, 3 sets of catcher's gear, baseballs, and bats have been purchased.  Possibility of requiring each child to wear a cup. Tee ball and 11 yr old and under starts Mid May to end of June. Babe Ruth starts end of June to end of July.  PYA will not be having an 18-19 year old team.  Just Browsing,  Linda's Diner, and Ed Arnold Scrap Processing will be sponsors for baseball teams.  $1968.94 in account.

WRESTLING:
Coordinator Dave Horning present. Wrestling season is over.  Just have banquet and wrestling camp that kids go to.  Remaining uniforms will be collected at banquet and turned over to Mr. Patterson. Dave Horning is stepping down as wrestling coordinator.  Mr. Patterson is interested in taking over. Thank you, Dave, for seven years of dedication to the wrestling kids and all your work with PYA. We are losing a great asset. Enjoy your son's and daughter's high school years. $1558.98 in account.

OLD BUSINESS:
Meeting was had with Mr. Mix, Mr. Boyd, Mr. Englebert, and the PYA Board on March 10th. Very productive meeting. Emphasis was agreed that coaches and coordinators are to make sure every child has left before the coach leaves, and no child should be in schools before the coaches arrive. 
Parents and coaches need to supervise every child that is in attendance during games and practices.  The old saying: "It takes a village to raise a child" applies with PYA. It is every adults' responsibility to ensure that PYA continues the ability to use school premises.
Mr. Boyd is open to having a meeting with each coordinator or committee at the beginning of each particular season to discuss responsibilities of PYA regarding use of facilities and what each sport would expect to be happening during their season.  Please take advantage of this. Copy Mr. Mix on e-mails or phone calls.
Emphasis was had on "chain of command" for coaches and parents.  Parents should go to coaches, coaches to coordinator, and coordinator to school and PYA Board.  Individual coaches should not be contacting Mr. Boyd without going through the chain first.  This will ensure that everyone knows what is happening and consistent responses.
Mr. Boyd will get a facility layout of places where practices are held to ensure that PYA puts everything back where it belongs.
Importance of PYA coaches, parents, and children knowing and understanding that how they present themselves and conduct themselves is reflective of both PYA and the school district.  Due to our events occurring at the school facilities, it tends to have a connection with the school.
If something does get damaged during practices or there is a dangerous situation for the children, report it to the coordinator immediately, who will report it to the school.
Parents and spectators need to respect games and practices that are already in session.  Watch where you walk, it could be dangerous to all.
Parking is restricted to the school's paved parking lots.  Handicapped parking is available on the drive off of 77 by the football and tennis courts.  No vehicles should be past this point.  No driving on the track.

NEW BUSINESS:
Our computer guru Jim Puskas attended the meeting. We have signed him up as our computer web guy for 2005. He will try to change the background color or font color of the News and Information page for easier reading.  If Sue Ryckman gets the minutes of the meeting to Jim by the Friday night after the meeting, Jim will have the minutes on the web site by Tuesday of the following week. Sue Ryckman will contact Jim and put him in contact with Steve Chapman regarding getting a link added to the web site for the soccer schedule.

Akron will be hosting a NYSCA seminar to certify coaches.  The seminar is scheduled for June 7th, from 6:00-9:30.  The cost is $20.00 per person that would like to get certified.  The meeting is geered more towards cheerleading and football, but a big emphasis is on dealing with parents, players, coaches, referees, umpires, etc.  It is also beneficial to the sport to have state certified coaches. Please contact a sports coordinator if you would be interested in attending.

COMMITTEES:
Food Booth:  Becky Dibble was present at meeting.  Cleaning out of the building will occur on Saturday, April 23, at 10:30 am.  Coordinators for each sport will be requested to be there.  As well, the school will be asked to either be there or to get their equipment organized and sorted before that date.  If it hasn't been used, it will be excused! Volunteers are needed to clean and help organize the food booth.  Please contact Becky Dibble at 762-8945 to help out.  If you are a member, this is one way to meet your requirements of a member. Please sign up.

Scholarship Committee: No new business. Still looking for 3 to 4 people for the selection process. Selection occurs in May, so sign up quickly.

NEW MEMBERS:
No new members.  Membership deadline is finished.

Sue Ryckman made a motion to adjourn the meeting at 8:20 pm., seconded by Christie Ludwig.
The Next meeting will take place Thurs., May 5, at 7:00 pm.