MINUTES OF PYA MEETING

Held on Thursday, April 3, 2008

BOARD MEMBERS:
President: Brian Swank
Vice President:  Becky Dibble
Secretary: Johna Swank                               
Treasurer: Christi Ludwig
Sergeant of Arms:  Roy Neeland
Appointed Member:  Gregg Stone
Appointed Member:  Tom Nichols

BOARD MEMBERS ABSENT:
Brian Swank and Johna Swank

Vice President Becky Dibble called the meeting to order at 7:01 pm. Roy Neeland read the Minutes from the previous meeting. Motion to accept Minutes by Christi Ludwig second by Gregg Stone.  Christi Ludwig read the treasurer’s report. Gregg Stone made a motion to accept the treasurer’s report, seconded by Roy Neeland. $3,689.50 in General Fund.

FOOTBALL:
Scott Birkby present. Committee met last Saturday. Coaches are in place. May 5th and 6th has been arranged for sign-ups. Practices begin July 28th and games will start on August 23rd. Concern with the field lights was discussed. The fact that one fell over this winter and the possible position of the school that the remaining ones represent a hazard and must come down creates a problem for scheduling and use of the field if all of the games must be in the daylight. The quotes for new lights was said to be $100,000. We should meet with the school to discuss and get the facts and plan.  $3,449.02 in account.

CHEERLEADING:
Shannon Johnson present. Three teams will be formed. Progressing in the planning. $1,319.58 in account.

TRAVEL SOCCER:
No coordinator present.  Discussion of what teams we will be having. $2,022.66 in account.

NON-TRAVEL SOCCER:
No coordinator present.  $2,376.87 in account.

BASKETBALL:
Roy Neeland  present. Pizza and wing party went well. Raised $64.00 in 2009 raffle of a pair of Darien Lake season passes that night. With all items remaining purchased by individuals and the balance of $33.00 from the season long food operation turned in we should have $100.00 balance for the next season. Scott Kelsey noted he has two volunteers for his committee{ Jim Sutherland and Jamie VonKramer} and would like any other assistance. $-41.06 in account.                                                                                                                          

SOFTBALL AND BASEBALL:
Tim Sanner present. Schedule is set, uniforms are ordered, teams set, and coaches are in place. Just waiting for dry weather. The Sunday practices are scheduled to end this week. Discussion of the pitching machines and their location and availability. Request for a portable pitchers mound was brought up and was deferred until the baseball budget could be reviewed. Questions regarding the schedule and towns we will be playing were brought up and were tabled until Brian Swank is available as he has the information needed. A meeting separate from the monthly PYA meeting will be scheduled.           $3,124.37 in account.

WRESTLING:
Tim Sanner present. The party will be scheduled soon. Still need a coach and coordinator for next season.

FOOD BOOTH:
Becky Dibble and Tracy Sutherland said cleaning will be set for April 26th at 10:00AM. Each sport is required and expected to have one person at this cleaning and it does not have to be the coordinator. The cleaning of the hood will have to be checked on. The separate account for the booth is almost ready and will assist in the accounting of the operation. Discussion of a popcorn machine occurred. Roy is looking at the costs and we should look to add this to the booth this year.

COMMITTEES:
The scholarship committee received two applications so far. The deadline is April 14th, 2008. We are scheduled to give $1,000.00 this year.

OLD BUSINESS:
A newsletter was not done.

NEW BUSINESS:
Discussion of the membership sign-up info not being noted on web site and meeting time/date info on calendar. Questions regarding split of money. Can this be adjusted.

Becky Dibble made a motion to adjourn the meeting at 7:57 p.m.The Next meeting will take place Thursday, May 1st,  2008  at 7:00 pm. in cafeteria.